This Privacy Statement describes how Special Olympics NWT collects, uses and discloses personal information about our current and potential athletes, volunteers, sponsors, donors, and family members (collectively “you” or “your”). This Privacy Statement, which applies to Canada, informs you how we collect, use and disclose personal information. Special Olympics NWT will take reasonable steps to protect your privacy in accordance with this Privacy Statement and applicable law.

Special Olympics NWT collects personal information when it is voluntarily submitted by you, for example when you register or participate as an athlete, volunteer, sponsor, donor, or family member; participate in a survey, purchase promotional products, or request to be on a mailing list. Where applicable, we may also collect personal information from your coach or family member, where we believe that you have consented for your coach or family member to provide the personal information to us. The type of information we request may include:

Special Olympics NWT may collect personal information about individuals who are under the age of majority, which is 18 or 19 depending on your province or territory, or who are otherwise not able to give valid consent. At or before the time Special Olympics NWT collects personal information about an individual that Special Olympics NWT knows is not able to give consent, SONWT will seek the consent of someone who is able to give consent on their behalf, such as a parent or legal guardian.

Special Olympics NWT, and with Special Olympics NWT’s permission, other Special Olympics accredited organizations in Canada (see Schedule A for complete list) use the personal information that you provide for the purposes for which it was provided, namely to:

In addition to the general purposes described above, if you are a current or potential athlete, your information may be used to:

In addition to the general purposes described above, if you are a current or potential volunteer, your information may be used to:

In addition to the general purposes described above, if you are a current or potential sponsor or donor, your information may be used to:

If sponsors or donors prefer that Special Olympics NWT or its Affiliates not use or disclose their personal information for fundraising or to provide further information, they may opt out of such uses and/or disclosures by writing to: Privacy Officer, Special Olympics NWT, Box 1691, Yellowknife, NT X1A 2P3.

By providing us with your personal information, you, or if you are a minor or are otherwise not capable of giving consent, your authorized representative, parent or legal guardian, consent to our collection, use and disclosure of that information as described in this Privacy Statement as amended from time to time or as described at or before the time of collection, use or disclosure, as the case may be. If you do not want your personal information to be collected, used or disclosed in this manner, then please either (1) do not submit your personal information to us, or (2) exercise opt-out procedures described above or as may be offered at the time of collection. If you have submitted personal information to us and wish to withdraw your consent to its retention, use or disclosure, please write to the address above in Yellowknife. You may withdraw your consent, subject to legal or contractual restrictions and reasonable notice. If you withdraw your consent, we may not be able to provide some programs or services to you.

We will seek your consent to the collection, use or disclosure of personal information that may be considered sensitive in the circumstances, such as athlete’s medical information (except in cases of medical emergency).

Where permitted or required by law, Special Olympics NWT may collect, use or disclose your personal information without your consent, for example to maintain contribution records to meet requirements of the Canada Customs and Revenue Agency.

Special Olympics NWT takes precautions with personal information submitted by you, including physical, organizational and technological measures. However, given that electronically transmitted data is not 100% secure, we make no warranties as to the security of any information that you submit electronically, which you do at your own risk.

Special Olympics NWT will establish and maintain a file of the personal information that you provide to us. Your file will be kept by Special Olympics NWT, and only Special Olympics NWT agents who need to access your file in the course of their duties will have access to your file.

If you wish to access or to correct your personal information, please write to the Executive Director at Special Olympics NWT, Box 1691, Yellowknife, NT X1A 2P3. Some information may not be accessed in certain circumstances, for example if it contains personal information of other persons or for legal reasons. To protect your privacy, we will take reasonable steps to verify your identity before granting you access to, or making corrections to, your personal information.

This Privacy Statement was last updated on April 18, 2004 and Special Olympics NWT may change this Privacy Statement from time to time. If Special Olympics NWT makes a material change, this Privacy Statement will be updated accordingly and we will make reasonable efforts to notify affected individuals.

If you have any inquiries, requests or complaints regarding this Privacy Statement, please write to Privacy Officer at Special Olympics NWT, Box 1691, Yellowknife, NT X1A 2P3.